Business Recovery Check List

Business Recovery Check List

     Most business owners are aware of basic steps that should be taken before a hurricane, such as backing up computer files and having a preparedness plan. However, after a large storm, you have no idea what condition your business will be in. To keep the business flow as continuous as possible, you need to know what to do right after the hurricane.

What to do after a disaster?   

  • Contact insurance agent or company
  • Have building inspected
  • Contact utilities to restore electric, gas, telephone, and water
  • Re-establish communications with employees, customers and suppliers
  • Assess Damage
    • Note structural, equipment and property damage including inventory, and materials
    • Avoid additional damage by making temporary repairs in order to continue to conduct business at current facility
    • Secure the building if relocation is necessary
  • Cleaning of facility
    • Make sure building is safe before reopening or allowing employees to return
    • Use proper safety items in the clean-up process

Financial Implications

  • File business interruption insurance claim
  • Determine lost income
  • List steps required before the business can reopen
  • Consider financial obligations during interruption, including payroll and debt service
  • Gather the following information for insurance adjusters:
    • Sales records and history
    • Profit and loss statements and income tax forms
  • Maintain records of extra expenses incurred

There are also many state and federal government resources available to businesses. They include: 

NJ Office of Emergency Management 
NJ State Police Headquarters 
PO Box 7058 
West Trenton, NJ 08628 
609-882-2000 
 www.state.nj.us/njoem 

New Jersey Office of Homeland Security and Preparedness

P.O. Box 091 

Trenton, NJ 08625-0091 
609-584-5076 or ohsp@ohsp.state.nj.us 
www.state.nj.us/njhomelandsecurity 

American Red Cross (ARC) 
Contact the local chapter for publications on disaster planning. 
American Red Cross Headquarters 
2025 E. Street N.W. 
Washington, D.C. 20006 
The ARC offers emergency training, go to 
 www.redcross.org 

Small Business Administration 
New Jersey District Office 
Two Gateway Center 
Newark, NJ 07102 
973-645-2434 
www.sba.gov 

Federal Emergency Management Agency 
Region II 
26 Federal Plaza 
New York, NY 10278 
212-680-3600 or toll free 800-621-FEMA 

State Government Assistance 
For information on emergency planning and technical assistance contact the Business Action Center at 1-866-534-7789. Call Center representatives are available Monday through Friday, 8:00 a.m. through 5:00 p.m.

The checklist above from the New Jersey Business Portal that you may want to share with your constituents. Visit http://www.state.nj.us/njbusiness/growing/disaster/recovery_resources.shtml to copy it directly from their web site.

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Integrated Design Process: A lower overall cost and a better end product

The use of an Integrated Design Process has been growing around the globe. In today’s world of technology and information sharing, owners are finding that there are many benefits to this process, most notably a lower overall cost and a better end product.

The design of a building, or most any project for that matter, requires the integration of a multitude of information, all which must be seamlessly integrated into the end product. An integrated process, sometimes call a “Whole Building Process”, is one which includes the participation of users, Architects, Engineers, Contractors, Code Officials, Estimators, Specifications Writers, and Consultants from many other specialized fields. The best buildings are created as a result of active and ongoing, collaboration of all the players.

Generally the end user identifies the need for a building. An experienced architect can perform a Facilities Audit to identify existing space use and the need for expansion in specific areas. Depending on the size and scope of the project, engineers and a construction manager may be used to assist in this process.

Once the Preliminary assessment is complete, the architect, in collaboration with his or her team of consultants, may produce initial design concept for the project or portions of it. These concepts are meant to provoke thought and debate, not necessarily to outline the final product. Sub-consultant participation is critical at this stage their individual experiences and knowledge can prevent costly changes down the road.

A design will develop which meets the requirements of all participants while also meeting the overall requirements established by the project budget. This stage will establish items such as site location and organization, building form, space allocation and adjacency, and an outline specification. This is often a good opportunity to have a cost estimate performed.

The next step is to establish greater detail for all aspects of the building the collaboration continues with the architect coordinating the various team members. Greater detail is developed. The product of this phase is a detailed design on which all players agree.

The preparation of construction documents involves translating the previously gathered information into formats for pricing, permitting, and construction. No set of construction documents are ever perfect, but higher quality control can be achieved through constant communication, adhering to the program needs by the design team and the client, along with careful coordination among all the consultants on the team. Decisions continue to be made with the contributions of all players. One last cost estimate should be performed at this point to ensure that the project has stayed within budget.

Throughout the construction phase, all members of the team must remain fully involved. Clarifications will be required. The end users requirements may change, these changes require collaboration among the entire team.

To ensure that the building is functioning as intended, a process known as commissioning should be undertaken. All of the functions of the building are tested and the team can be needed to make adjustments as needed.

To ensure a successful project it is imperative that, constant communication, attention to detail and active collaboration among all team members occur throughout the project. Strict adherence to these 3 principles will enable the best possible result.